Case sheet 1 of 3 · Working demo
Demo 1 · Sales

Instant lead reply and qualification

Every new enquiry is graded and answered within minutes, and your sales team hears about the good ones straight away.

Who it is for

Service businesses that get sales enquiries by web form or a shared mailbox, and where replies depend on someone finding the time.

The problem, in their words

“Leads sit in the inbox for a day before anyone replies. By then they have spoken to someone else, and half of what we chase was never a fit.”

How it works

Six step flow: lead arrives, AI grades and drafts a reply, rule checks for grade A, sales alerted, reply sent, scorecard.1Lead arrivesWeb form or sharedmailbox.2AI grades anddraftsGrade A, B or C, plusa personal reply.3Rule checkIs it a grade A lead?4Sales alertedA leads only, bymessage.5Reply sentGoes out from yourinbox.6ScorecardCompares each gradewith a human grading.
Trigger or actionCode step (fixed rules, exact maths)AI step
What you get
  • A working n8n workflow, set up on your accounts.
  • Each lead graded A, B or C with a reply drafted for it.
  • Sales alerted on A leads.
  • A scorecard that checks the grades against a human grading of the same leads.
  • Fixed grading rules written down so you can change them.
Example on fictional sample data
Leads in test run
10
Grade A
4
Grade B
3
Grade C
3

Ten fictional leads went through the workflow. Four were graded A, three B and three C. A leads trigger an alert to sales.

Test run on 2026-10-04, fictional company data, AI step answered with stored answers. Not a client result.

ROI worksheet: fill in your own numbers

Work down lines A to J. Blue column shows one worked example.
LineItemFormulaYour numberExample (made-up)
AHours per week on replying to and sorting enquiries4
BPeople doing that work2
CCost per hour, per person (A$)50
DWeeks worked per year48
ECost of this work each week (A$)A x B x C400
FCost of this work each year (A$)E x D19,200
GShare of that time you expect to free up (%)your estimate50
HTime value freed each year (A$)F x G / 1009,600
IYearly cost of running the automation (A$)from a quote3,000
JYearly difference (A$)H - I6,600

The example numbers are made up to show the arithmetic. They are not a forecast, and results depend on your own process and volumes.